![]() ![]() But it’s much simpler to use a utility designed for those purposes, and that doesn’t require entering arcane instructions. Apple has built in to the Terminal a lot of maintenance operations. It’s prudent to do routine maintenance of the operating system. If something flaky happens, try a Restart right away. The easiest way to clear out such errors is to Restart the computer every 2 or 3 weeks. If Macs were designed to be completely fault-tolerant, we couldn’t afford to buy them. Run Tools > Verify & Repair and the missing file may be found in an “Orphaned Files” group it can be refiled into a database.Įrrors can accumulate over time in your computer’s memory. ![]() ![]() If the Path to the file location in Files.noindex is damaged, DEVONthink will report that the file is missing even if it is still politely sitting within that folder. ![]() (In some cases, the Finder won’t retain such a memory the file listing simply disappears.) It remembers that there should be a file corresponding to the document name, but cannot find it. In the case of Imported files and files created within or directly saved to a database, they are stored in the Files.noindex folder, within the database.įiles can be lost if the disk directory becomes damaged and loses track of the location at which the file data is stored, or if the file is stored on a bad disk sector, or if the operating system gets befuddled by accumulated errors in memory or free disk space gets too low, so that data is allowed to overwrite existing data or a copy or edit save results in a corrupted file.ĭEVONthink would report that a file is missing if any of the above happen. In the case of Indexed files, they can be seen in the Finder. About backups: I use a redundant backup system that has 3 levels: the internal backups maintained within DEVONthink, which I’ve set to be done daily and which can restore the previous state of the database if something flaky happens or I do something dumb hourly backups made to an external drive by TIme Machine, which is included in the operating system Database Archives made by DEVONthink Pro/Pro Office, which I store offsite.ĭEVONthink uses Apple’s file system to store the files corresponding to documents in a database. A search on the Forums will yield simple AppleScripts for adding files to DEVONthink to embed in a Hazel Rule. Hazel would be a possibility too, if you own it or want to purchase it. We have folder actions you can install with Pro / Pro Office, but they should be attached to a folder before files are added. This is a web service, not for use with local files. Note: Indexing should be approached thoughtfully, and a search on our Forums is advisable, paying attention to posts by Greg Jones, as he uses indexing almost exclusively. However, if you do index a location, you can update it in the database and it will change to reflect the changes in the Finder. you’re not moving the folders around in the Finder and renaming them. It is best used on fairly static locations, ie. (A common example is people using a cloud service like Dropbox and indexing folders in the local Dropbox folders.) This allows more direct access to the files in the Finder by other applications or people. Indexing creates links to files outside the database.This is the default behavior of DEVONthink… This creates a portable, self-contained database that can be moved as a single file. Importing copies files into the internal structure of the database.There are two methods of putting data in a DEVONthink database. DEVONthink is not going to “watch folders” on your system. ![]()
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